When your client signs a contract with you, they are placing an enormous amount of trust in you and your team. They’re allowing you to come into a space that is normally reserved exclusively for friends and family.

You may not think much of that, but that’s actually a really big deal.

First of all, you’re doing a great job.
If someone trusts you enough and feels comfortable enough with you to part with their hard earned money, respects you enough to listen to the advice you’ve provided and is willing to let you make physical changes to their personal space, that’s a huge shift for them! You’ve obviously done a great job building rapport, communicating effectively, showing empathy and compassion.

To have built a relationship of this kind with someone is a big deal for your businesstoo, because it’s also the first step toward earning word-of-mouth referrals. I used the term “first step” for good reason.

Once you’ve got yourself a signed contract, from that time onward, everything you do will either make or break your chances of your clients offering a trust-loaded personal recommendation of your business to someone else in their network.

Winning one project is, in itself, a powerful opportunity to win another one down the track.

As the owner of your business, no doubt you are the most charismatic, the most passionate one in it. You know what you stand for and your actions reflect your attitude because your reputation and your livelihood are on the line. You’re the first to bend over backwards to ensure your clients are happy and having a good experience and want to be the first to know when they’re not having such a good time so you can implement the necessary changes.

But what about the rest of the team?
What about the subcontractors that work under your banner? Do they carry the same attitude? Are they as concerned about your reputation and as proud of your business as you are? When you’re not on site, could their actions potentially harm the experience of working with you (and by logical extension, your business)?

Absolutely! You can do your very best to instill your values in your team; it’s the great skill of any noble leader. But what do your clients see when they peer curiously out the window at the progress you’re making. How do they “see”you and your business when your team has left for the day and they’re tiptoeing around outside after work?

Besides the framework for the decking, they see the little things. And those little things, those “habits” as I’m going to refer to them, could be killing your opportunity to earn quality referrals.

These habits are things your team and your subcontractors might be doing without realising it. And they don’t realise it because they’re not focused on giving yourclients a positive experience. Right or wrong, they’re focused on physically getting the job done, getting paid, and getting out of there.

A fly on the wall.
Take a minute to imagine you’re the client. The way you see the project is a little like a time lapse camera; your view of the project is intermittent rather than continuous.

Sometimes people who weren’t there before have suddenly appeared, sometimes someone who was doing one thing is all of sudden performing another task or has disappeared altogether. When you go outside for a walk around the site in the evening, the job feels noticeably different than this morning because you haven’t seen it for a while.

Seeing a project unfold in this way can be a bit confusing because you don’t get the whole picture. But here’s the thing: It also means you would probably pass judgement on what goes on between observations, based on what you see at the time you’re having a look.

If that makes sense to you, then you’ll agree with me that being seen doing anything negative at all, even just once or twice, can have a dramatic effect on the perception of what might be happening generally. Make sense?

On that note, here are five onsite habits your clients might be seeing that could be killing referrals for your business without you even realising it.

#1 Always on the damn phone.

It’s not an office job so landscapers are usually allowed to take short calls during the day from their partners or family. But what about the guy who’s leaning on the fence blatantly browsing Facebook or the girl smirking while she reads through an epic conversation among her friends? This increasingly prevalent habit says a lot about your work ethic, and not in a good way.

It’s not that people aren’t supposed to have a life, but you’re running a business and the real boss for the next 8 weeks is watching everything from the kitchen window and not impressed.

#2 Leaving cigarette butts on site

This is such a no-brainer and so easy to avoid yet I can’t begin to tell you how many times these dirty little remnants have come up in conversation with my clients. Either ban your staff and subcontractors from smoking on site at all, or at least provide some sort of receptacle for them to put their butts in. It’s not just the butts that are the problem, consider where the smoke goes too – laying pavers under an open kitchen window with cigarette smoke wafting its way in and all over lunch won’t be earning anyone a cold drink or cup of tea on the break.

There is nothing more disrespectful than using someone’s home as an ashtray; except perhaps for..

#3 Using the garden as a toilet

Your staff have a right to relieve themselves at work. It’s up to you to arrange the facilities to do so and to create and enforce the rules around where to go to do so. Inside the house is ideal, a portable toilet would be an option if the job’s big enough but if neither of these are possible, instruct your staff to resist the temptation to use a tree, the fence or the ever popular “down the side” venue. Seek out a nearby shopping centre or public toilet block instead and make sure they “go” there.

Your staff are all adults and supposedly toilet trained; don’t risk a grown man on your team being spotted (by sight or smell) using your client’s favourite tree as a toilet.

#4 Forgetting to communicate

Your client’s home and has made everyone a cool refreshing drink to show appreciation for the hard work they’re doing on such a hot day. She walks outside with the tray to discover everyone has inexplicably disappeared. Four hours later and still no one has returned to the site. Her husband comes home and wonders why the garden looks almost the same as it did this morning.

In fact the team was called away because the irrigation had burst at a project down the road but no one kept the client informed. Another common client complaint is waking up in the morning to see no one from your team on site, but someone they’ve never seen or met (a subcontractor) wandering around the back yard without even having knocked.

Just as you’d want it in your own home, always make sure your client is introduced to anyone you bring onto their property, whether personally or in advance by phone.

Keeping clients informed is incredibly important yet so often overlooked. Keep them up to date even on the smallest things, when you’re leaving the site, when you’re returning, if there’s been a problem with the job and when you’re expecting someone different on site.

#5 Leaving the site untidy

I honestly believe only 50% of landscapers do this (in other words half of them don’tclean up each day). Cleaning up doesn’t mean putting your tools back into the truck and driving away, it means sweeping up, removing rubbish and rubble or building a pile and covering it with a tarp for removal later.

A messy worksite is what people expect, thanks to the other half of you. A clean work site is a pleasant surprise and says a lot to your client about the way you work, your whole approach to delivering the project and above all the respect you have for their home.

To your team and your subcontractors it’s the job site, but make sure they’re aware at all times that you’re in someone’s home and very fortunate to have been invited there in the first place.

Take the lead on this stuff!
Sometimes it’s little things like these that slide when the going gets heavy. Long days, too many spot fires to control and you’re whole team is knackered.

At the same time, remaining vigilant on the little things is exactly what’s going to earn you a shining recommendation because, quite simply, you’re not like the “rest of them”.

Your client’s perception of you has been shaped by those that have come before you as much as it has by your website, your conversations and your personal appearance. Use this as an opportunity.

Be the landscaper that’s different! Make it a point to let them know you believe in a smoke-free work site, that all your guys are fully house-trained and will leave the site in a tidy state each day.

Ask your client to let you know privately if there have been any slip ups. That way they’ll feel they’re supporting you, rather than complaining to you, and that’s only going to strengthen your honest relationship with each other.



I help landscapers who design their own projects streamline their design process so they can get sign-off on their quotes faster and help them build trust and confidence with their clients so they can generate more word-of-mouth referrals.

I offer a simple service at a reasonable cost to translate your 2D concept plans into an awesome 3D presentation that will impress your clients and increase the perceived value of your entire operation. I also host the presentation on it’s own branded web page so your clients can see the design at any time on any device.

To learn more, Click here to “Take the Tour“, it will be 2 minutes of your time well spent. 


Shah Turner

Founder of Pitch Box